All conference participants have the opportunity to present a poster describing their work on visualizing biological data. Immediately prior to your poster session will be a ‘fast-forward’, where you have 60 seconds to introduce yourself and your work to all VIZBI participants
To present a poster, you first need to register for the conference - you will then receive a confirmation email containing a link to the poster upload page, where you can upload your poster, an abstract, and your fast-forward presentation. Your poster and abstract will be published via the VIZBI poster pages just prior to the conference. During the poster session you will be provided with space for a printed poster and a table for laptop presentations; a limited number of large LED displays are also available.
In addition, each participant is invited to upload one artistically-inspired image, which will be published on the website and displayed on monitors during the Art & Biology event (Thursday evening).
The sections below gives further details on how to prepare your poster submission and fast-forward presentation, what information you need to upload, and what you need to bring with you to VIZBI 2013. Information is also given on how virtual registrants can participate in the poster sessions. Please read and follow these instructions carefully to ensure that your poster presentation runs smoothly.
The link for the poster upload page will be sent to you in the email confirming your registration. Please prepare an abstract (single paragraph of ≤ 1,200 characters) describing your work, plus one accompanying image (PNG format, ≤ 50 Mbytes) that may show your entire poster, or an simply an image representative of your work. The collection of abstracts and images will be archived on the VIZBI poster pages and openly accessible to workshop participants as well as the general public. If you wish, you can also upload an additional artistically-inclinded image for inclusion in the Art & Biology evening (each image should also be PNG format, ≤ 50 Mbytes). We encourage you to write your abstract in language accessible to scientists who are not specialists in your particular domain.
For your poster to be accepted for VIZBI 2013, you need to upload your abstract, images, and fast-forward presentation or video on or before 23:59 PST on 14 March 2013. Art & Biology posters need to be submitted on or before b>23:59 PST on 17 March 2013. Immediately after uploading, you will be able to preview a zoomable version of your poster, showing how it will appear on the VIZBI poster pages (for an example, see here). Please take this opportunity to verify that the title, abstract, affiliations, and poster image are in good order - if not, simply re-upload a modified version. We will notify you shortly after these deadlines in case there are any technical issues with your uploaded image, PowerPoint, or video.
Each poster session is preceded by a ‘fast-forward’, where you come on stage, introduce yourself, and give the audience a quick overview of your poster. Since you have only 60 seconds to address the audience, you are encouraged to prepare well and be creative in order to get your message across. In preparing your slides, please note the following:
Virtual registrants do not need to upload a PowerPoint file: instead, they upload a video that is screened during the Fast-forward session (see below).
After you upload your poster submission, we will send an email telling you in which session your poster has been assigned, and will provide you with a unique poster number. Please note we will not print your uploaded poster and there are no facilities to print posters onsite, so if you wish to present a printed poster, print before coming to the conference. to the workshop. Each poster session lasts 2 hours: during this time, you will have access to a poster board that has the following size: 3 feet wide x 4 feet high - this will fit an poster printed at A0 size in portrait format, but not in landscape format. Poster boards will be numbered and pins will be provided for mounting your poster. To help communicate your work, we encourage you to bring a laptop, and we will provide suitable tables, plus a limited number of computer displays that can connect to a laptop via a VGA cable. Please note that you need to provide your own laptop and possibly a VGA adaptor. When you upload your presentation and poster, you will be asked if you wish to use a computer display, and we will confirm availablity prior to the meeting. You are free to choose to forgo bringing a printed poster, and instead communicate your work via the VIZBI poster page, by giving a mini presentation, showing movies, or by running an interactive demonstration.
If you choose virtual registration, you can still participate by uploading an electronic poster together with a max. 60 second video screencast (format: AVI, MP4, or MOV; resolution: 1024 x 768 or smaller). See above for more information on poster submission. We will not print or project your uploaded poster; instead, it will be openly available from shortly before the conference via the VIZBI posters page. Your uploaded video will be screened during one of the fast-forward sessions. As it is likely that other VIZBI participants may want to contact you immediately after your video is screened, we recommend indicating your availability and including contact details (such as a Skype identifier), either in your video as part of your poster abstract.