All conference participants will have the opportunity to present a scientific poster describing their work on visualizing biological data. Immediately prior to your poster session will be a ‘Lightning Talk’ session, where you have 60 seconds to introduce yourself and your work to all VIZBI participants.
In addition, each participant is invited to upload one artistically-inspired image, which will be presented during the Art & Biology event (Thursday evening). Throughout that evening, the Art & Biology submissions will be displayed on monitors, and also published on the VIZBI website.
To upload your work, you need to first register for the conference. You will then receive a confirmation email containing a link to the upload page. If accepted, your poster will be published as part of the VIZBI poster collection just prior to the conference. During the poster sessions, you will be provided with space for a printed poster and a table for laptop presentations; a limited number of large LED displays are also available.
The sections below give details on preparing your poster, your lightning talk, your Art & Biology submission, and what you need to bring with you to the VIZBI conference. Information is also given on how virtual registrants can participate in the poster sessions. Please read and follow these instructions carefully to ensure that your poster presentation runs smoothly.
The link for the poster upload page will be sent to you in the email confirming your registration. Please prepare one main image in PNG format (≤ 50 Mbytes) - this could show your entire poster or only a highlight of your work. Also prepare an abstract describing your work (single paragraph, ≤ 1,200 characters), ideally in language accessible to scientists who are not specialists in your particular domain. If accepted, your submission will be published as part of the VIZBI poster collection on the first day of the conference.
For your work to be included in VIZBI 2017, you need to upload your poster image, abstract, and lightning talk presentation on or before 23:59 PST on 4 June 2017. Immediately after uploading, you will be able to preview a zoomable version of your poster, showing how it will appear on the VIZBI poster pages (for an example, see here). Please take this opportunity to verify that the title, abstract, affiliations, and poster image are in good order - if not, simply re-upload a modified version (this will overwrite your previous submission). Our policy is to accept all posters relevant to the scientific themes of the conference. We will notify you shortly after the upload deadline in case there are any policy or technical issues with your uploaded poster, slides, or video.
Each poster session is preceded by a 60 seconds lightning talk, where you come on stage, introduce yourself, and give the audience a quick overview of your poster. We encourage you to prepare well and be creative to get your message across effectively in this short time. In preparing your slides for this lightning talk, please note the following:
Virtual registrants should not submit images, but instead upload a video that will then be screened during the lightning session (see below). Note that normal participants cannot submit videos.
After you upload your poster submission, we will send an email telling you in which session your poster has been assigned, and will provide you with a unique poster number. Please note we will not print your uploaded poster and there are no facilities to print posters onsite, so you will need to arrange printing yourself before coming to the conference. Each poster session lasts 2 hours: during this time, you will have access to a poster board that has the following size: 1.05 m wide x 2.30 m high (to be confirmed)- this will fit a poster printed at A0 size in portrait format, but not in landscape format. Poster boards will be numbered and pins will be provided for mounting your poster. To help communicate your work, we encourage you to bring a laptop, and we will provide suitable tables, plus a limited number of computer displays that can connect to a laptop via a VGA cable. Please note that you need to provide your own laptop and possibly a VGA adaptor. When you upload your presentation and poster, you will be asked if you wish to use a computer display, and we will confirm availability prior to the meeting. Note also that you are free to choose to forgo bringing a printed poster, and instead communicate your work only via your laptop, for example by using the VIZBI poster page, giving a mini-presentation, showing movies, or by running an interactive demonstration.
In addition to the scientific poster, each conference participant is invited to submit one artistically-inspired image, as part of our Art & Biology Award. We can only accept entries that are clearly related to the scientific themes of the conference, and that do not violate policies of our venue host. Accepted entries will first be revealed as part of Art & Biology evening event. The award for best Art & Biology entry will be decided by popular vote and announced at the Awards Ceremony during the conference closing session. Participants are asked to judge Art & Biology entries based on how visually compelling and original they are in communicating biological insight; it may help to see Art & Biology entries from previous VIZBI meetings. All Art & Biology entries will be shown on monitors or via projectors during and after the Art & Biology event. Note that you do not need to bring a printed version of your work. All accepted Art & Biology entries will also be published on the VIZBI website, alongside the scientific posters.
If you choose virtual registration, you can still participate by uploading a scientific poster together with a max. 60-second video screencast (format: AVI, MP4, or MOV; resolution: 1024 x 768 or smaller). See above for more information on poster submission. We will not print or project your uploaded poster; instead, it will be openly available shortly before the conference via the VIZBI posters page. Your uploaded video will be screened during one of the lightning talk sessions. To allow VIZBI participants to contact you after your video is screened, we recommend indicating your availability and including contact details (such as a Skype identifier), either in your video as part of your poster abstract.